Summary Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
-Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
-Takes dictation in shorthand or by machine and transcribes notes on computer, or transcribes from voice recordings.
-Composes and types routine correspondence.
-Organizes and maintains file system, and files correspondence and other records.
-Answers and screens manager's telephone calls, and arranges conference calls.
-Greets scheduled visitors and conducts to appropriate area or person.
-Conducts research, and compiles and types statistical reports.
-Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
-Makes copies of correspondence or other printed materials.
-Prepares outgoing mail and correspondence, including e-mail and faxes.
-Orders and maintains supplies, and arranges for equipment maintenance.
-Processes sales related documents such as orders / purchase orders /invoices, checks out remittance, and answers and screens customers’ request or questions.
– Fluent in German and English (Japanese is advantageous)
– Ideally some related experience but new graduate is also welcome