Administration Assistant (m/f/d)

• Support and responsibility regarding integration of Japanese expatriates / organization of arrival and return of Japanese expatriates / support and registration at the migration office and related paperwork, applications, and appointments with the authorities etc. Furthermore: 
• Applying for health insurance and handling of medical invoices for expatriates. 
• Taking care of issues regarding apartments for expatriates. 
• Processing of expense reimbursements for expatriates. 
• Coordinating and monitoring of the management team appointments. 
• Assisting with the preparation of presentations and reports. 
• Travel management. 
• Applying for company credit cards and management of credit card invoicing. 
• Handling of incoming post/letters. 
• Ordering of office supply of any kind, including workstation equipment, business cards, drinks, coffee etc. 
• Support /organization of visitor catering and ordering of necessary items (milk, drinks, tea, biscuits …). 
• Facility management (office cleaning, renovation of garage, …), except for energy audit and work safety. 
• Uploading of invoices in Promapp system. 
• Implementing appropriate filings and other office procedures to facilitate organized and proper functioning of the location. 
• Assisting in the organization of general day-to-day office operations. 
• Close cooperation with the Düsseldorf branch (Administration, HR, Finance & Accounting etc.).

• Reliable, detail-oriented, accurate, well organized. 
• Experience in executing tasks related to administration and facility management. 
• Proactive approach in handling administration and facility management tasks. 
• Demonstrates trustworthiness, honesty & integrity. Takes initiative, thinks forward, "hands on mentality". 
• Very good knowledge of spoken and written German and English languages. 
• Very good knowledge of spoken and written Japanese language.