COMPANY OVERVIEW
A well-established international organization in the specialty insurance sector is seeking a part-time Assistant to support its General Affairs department and provide dedicated services to Japanese expatriates at its Düsseldorf office. The company is known for its global presence, long-standing stability, and commitment to employee development.
JOB RESPONSIBILITIES
Japanese Expatriate Support
Assist with relocation logistics including housing, administrative documentation, embassy visits, and family/school arrangements.
Coordinate with payroll providers on tax and personnel matters.
Manage expense accounting and online banking processes.
Prepare and submit monthly accounting reports.
General Affairs
Arrange travel, accommodation, and dining as needed.
Manage front desk operations including visitor reception, phone handling, and mail distribution.
Oversee office maintenance, including cleaning schedules, property management, and supply inventory.
Ensure all utilities and facilities are operational and maintained.
Organize internal events and catering services.
Maintain accurate records and report to supervisors.
Adhere to company policies and professional standards.
Support additional administrative tasks as assigned.
JOB REQUIREMENTS
Must possess a valid visa that allows immediate commencement of work.
Bachelor’s degree in any discipline.
Several years of experience in office administration.
Fluent in English, Japanese, and German.
Proficient in Microsoft Office applications.
Strong interpersonal and intercultural communication skills.
Discreet, dependable, and courteous.
Excellent organizational and time management skills.
Service-oriented and proactive team player.
PREFERRED SKILLS AND EXPERIENCES
A proactive approach with strong attention to detail
Experience working in or familiarity with Japanese companies is a plus
BENEFITS FURTHER
13.5 Months salary (including Christmas and Holiday payment)
Comprehensive on-site training.
30 days of annual leave.
Working hours: 20 hours per week (Part-time).
Deutschland ticket or parking space allowance
Company events.
Apply online or feel free to contact me directly for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.