Administrative Coordinator (m/f/d)

• Personal Assistance to the SVP of the Chemicals EMEA Bloc
• General secretarial and assistance tasks (e.g. organisation of daily schedules and calendar updates)
• Supporting the organisation of business travel, incl. booking flights, trips and accommodation, as well as the related claiming and expense reporting in our internal travel expense system (Concur)
• Plan meetings, conferences, and appointments
• Correspondence with staff and business partners: communication in German and English
• Monitoring departmental expenses and accounts
• Budgeting of departmental expenses and costs in coordination with team colleagues
• Supporting staff in processing existing and new business transactions
• Risk management: applying for credit lines, reviewing credit lines, monitoring credit line terms including documentation in cooperation with our Risk Management Department
• Customer support
• Master data entry and master data maintenance
• File management and document administration
• Conscientious implementation of our internal rules and regulations

JOB REQUIREMENTS

• Successfully completed training as a management assistant for office management, management assistant for wholesale and foreign trade management or comparable training
• Experience as an administrative coordinator or administrator
• Fluent in written and spoken English and German
• Knowledge of Japanese is also welcome
• Interest in working in an international team
• Excellent communication skills
• MS Office user skills (Word, Excel, PowerPoint, Teams)
• Willingness to take on new challenges and develop yourself through continuous training

BENEFITS

• Salary commensurate with performance
• Social benefits and career opportunities in a globally operating trading group
• A pleasant working atmosphere